We advise businesses based in Scotland involved directly or indirectly in transport on the legal requirements of operating vehicles above 3.5 tonnes.
Operator licence compliance is a crucial component for all companies holding an operator licence, even those who only operate vehicles as an ancillary part of their business.
Failing to manage your operator licence compliance can have serious and costly ramifications on your business, ranging from restriction on the number of vehicles you can operate to complete revocation of your licence.
Whether you are a scaffolder, run a skip hire firm or transport goods for third parties, your operator licence undertakings are the same. This includes ensuring vehicles are kept in a roadworthy condition, abiding by drivers’ hours and tachograph rules, having robust defect reporting systems in place and regularly communicating with your Traffic Commissioner to inform of any changes to the business or convictions of any staff associated with your licence.
We will often work with operators who find themselves in various states of non-compliance for any number of reasons. However it is not just careless or burdened operators like the above who can find themselves answering DVSA’s questions – some reputable and well-managed businesses can fall into a regulatory pitfall, requiring expert advice to deal with the situation.
DVSA estimate that up to 85% of roadside prohibitions would have been avoided, had the driver performed an adequate daily walk round check. However, many companies have no such system in place and those who do often treat the process as a mere paper exercise. This is a potentially fatal problem in your business.
Growing numbers of contractors are only working with businesses who can evidence their operator licence compliance through their Operator Compliance Risk Score or accreditation from bodies like FORS; and with DVSA remote enforcement now in full swing, a request to supply safety documentation could arrive in your inbox at any time.
Three of the top reasons that companies use our services are because they:
Having dealt with numerous DVSA investigations over the years, we have an acute understanding of their assessment criteria and the standard they expect operators to meet. Our audits and support services closely mimic what a DVSA investigation involves – but with full independence and confidentiality, we can help you address any shortfalls before incurring any regulatory action.
We will help you employ effective systems to ensure operator licence compliance with all undertakings and regulatory requirements, and will return regularly to monitor how well your systems are being implemented on a daily basis.
Above that however, we want to help you go beyond merely complying with the undertakings of your licence and to reap the benefits of operating at a consistently high level. Going beyond compliance can bring many benefits including reduced costs, new business opportunities and reduced risk to the public.
When vehicles and drivers go out on the road, they are representing YOU and YOUR business – what message do you want to send?
|Managed Account Features|
|Telephone and e-mail support|
|Online licence management of Self-Service + OCRS accounts|
|Monthly compliance visits|
|Regulatory communication with DVSA + Traffic Commissioner's Office|
|Advice meetings with drivers|
|From £250.00 per month|
“Highly recommend GRT. Professional to work with and always on hand to answer any questions or help with any problems faced.”
Jakki L, Blacks Haulage Solutions Ltd
“Very professional and always helpful. They get the task in hand done and keep you updated in the process. It’s a pleasure working with them.”
Lynne Anderson, 3R Solutions Ltd
“First class service. All queries are dealt with quickly. Fantastic value for money. Wouldn’t hesitate to recommend GRT.”
Viki H, Mozolowski & Murray Ltd
Click here to take our free Compliance Scorecard which has been designed to give you a quick and effective evaluation of your compliance procedures and to identify where shortfalls may exist.
Operator A is able to hire a HIAB vehicle for £75 per day. However, Operator A has their licence suspended by a Traffic Commissioner for four weeks and now has to use a HIAB hire company to service their work. Typical cost for HIAB hire can be as much as £400 per day, a huge increase in cost.
Would your business be sustainable if you lost your licence through non-compliance, forcing you to sub-contract your transport?